Many conferences and events have a Codes of Conduct (CoC) to help support a happy, productive, and safe event environment for attendees. These codes can be used for a virtual or hybrid event, with some adaptations.

Firstly, remove any references to physical locations. Many traditional codes of conduct mention venues, booths, badges, staff wearing particular identifying clothing, etc. When adapting your code of conduct for virtual events, remove these references to better suit your online situation.

Include rules regarding the new spaces where individuals can commit code of conduct breaches. It’s important to point out that harassment isn’t tolerated anywhere that people can interact – in real-life or online. Along with not tolerating certain behaviors online, stress the importance of not sharing information and chat content from other attendees without their consent.

You can require attendees to consent to your codes of conduct at the point of registration. You might combine that with making it an introductory piece when entering your virtual platform.

Be sure to provide contact information if someone experiences harassment or hears of any incidents of unacceptable behavior. Let attendees know who to speak with, and provide a phone number and email so you can take the appropriate action. The virtual platform makes it relatively easy for event organisers to handle codes of conduct breaches. Event administrators can restrict or ban participants completely from the current and future events. The platforms may provide an option to report violations anonymously, and the complainant may have the ability to choose whether or not to receive a follow up on the report.

A quick search online will give you many examples of virtual codes of conduct that you can adapt to your individual needs.