It seems that hybrid events will be with us for some time to come, but what about hybrid offices? A hybrid office is a flexible workplace that includes employees who work in the physical office, while others work from home. Many companies are starting to consider the return to the real-life work space versus telecommuting, and some are considering blending the two formats.
For companies who did not already offer flexible work options, it’s important to draw up a hybrid office policy. This policy will help establish expectations and guidelines that employees can follow. Some factors to keep in mind when creating a hybrid office policy include:
- Define the policy and to whom it applies – clearly establish who can work from home, and stipulate any positions that cannot be done remotely;
- Create guidelines for when employees will be remote vs. in office – some remote workers may be required to come into the office a few times a week. Will there be an overall remote working policy for each employee, or will managers be in charge of their team’s remote work schedule? Are there scheduled events or meetings when staff must be physically present? Are there specific work hours for remote staff members?;
- Establish expectations about how employees will work – Will the company provide laptops, or will telecommuters access their work computer remotely? What tools and apps must be installed on home computers or smartphones to enable remote workers to complete tasks and communicate effectively? Who will train workers on this new technology?
- Increase your security – Set strict security regulations and protocols, and ensure that all personnel understand potential risks and how to prevent them, especially when working remotely.
In our next article, we’ll discuss setting up the new office space, and the tools and technology that can help you create a hybrid office.