If your organization has decided to move to the hybrid office format, start rethinking what an office means. If you’ve decided in your hybrid office policy to only meet in real-life once a month, consider renting a flex or co-working space for meetings. Whether you decide to stay with the traditional office space or not, there are some factors to be considered.
With fewer employees in the physical office, assess how much space you really need. Keep the latest safety guidelines in mind, however, as physical distancing is still important. Rather than rows of cubicles, you can rearrange your space to promote collaboration and boost productivity during the meetings and events that take place in the real world.
Going hybrid will entail an investment in hardware and software, and probably training in the new technology.
The technology to consider includes:
- Remote Access – traditionally remote work has been performed using a business VPN to allow employees or users to connect to the company’s network no matter where they are located. But with more and more workers using the system, the company has to worry if they have enough VPN licenses , sufficient bandwidth, and how to regulate access to the VPN. Remote desktop software allows one user to fully control a remote computer through a network connection. This can allow remote employees access to large local files that would otherwise require a long time to download over a VPN, but there are higher security risks associated with remote desktop software. Consider cloud computing solutions for collaboration as they can be an easy solution to back up and mobilize network resources and data;
- Project Management – there are a number of project management tools available that you can use to help with remote collaboration;
- Real-Time Communication – popular apps for communication include Slack, Zoom, and Skype;
- Collaboration – it’s important to have one place to collaborate and share and access documents. Google Drive and Microsoft Teams are popular;
- Monitoring & Management – specialty software, such as Hubstaff or Officevibe is available for managing a hybrid team.